The New I9 2025 update – Mandated Requirements for Worker Verification and Authorization
Mark Schwartz is an employment tax specialist with over 25 years as a payroll tax collector, payroll tax auditor, and payroll tax consultant. He is also a current payroll processor and advisor to clients on a multitude of payroll and hr related issues.
Mark's expertise is in the IRS payroll tax field. He understands completely the multitude of problems and confusion of Federal payroll tax matters. He helps all clients in understanding exactly what matters to their business. He helps them navigate the electronic compliance waters - steering their boats to the appropriate ports and even assisting where he can.
Mark has spent most of his years in California. He has many webinars designed for compliance in California. California is one of the most regulated states in all of the United States. There are several instances where California Rules and Regulations conflict with Federal Rules and Regulations. This can result in having to report one way in California, and a different way to the IRS. Mark will guide you through those treacherous waters and help free you of fear.
Mark has a master's degree from
Santa Clara University. He has a magnetic personality that not only
gains trust in his clients, but builds long term relationships. Mark
lets his audience members contact him for life if they attend one of his
live audio conferences.
This webinar has been approved for 1.00 HR (General) recertification credit hours toward aPHR™, aPHRi™, PHR®, PHRca®, SPHR®, GPHR®, PHRi™, and SPHRi™ recertification through HR Certification Institute® (HRCI®). Please make note of the activity ID number on your recertification application form. For more information about certification or recertification, please visit the HR Certification Institute website at www.hrci.org.
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In August 2023, the USCIS released its long-announced revision of the I-9. Federal law requires that every employer who recruits, refers for a fee, or hires an individual for employment in the U.S. must complete Form I-9, Employment Eligibility Verification. The Form I-9 process, managed by the U.S. Citizenship and Immigration Services, will help you verify your employee's identity and employment authorization. The major changes to the I-9 include:
- Clarified who can act as an authorized representative on behalf of an employer
- Updated USCIS website addresses
- Provided clarifications on acceptable documents for Form I-9
- Updated the process for requesting paper Forms I-9
- Updated the DHS Privacy Notice
This webinar will discuss the changes in detail and help you understand what they mean for your business. We will review the origin, purpose, and evolution of the I9. You will learn how to process, verify, and store these forms, so that you won’t worry about your onboarding process. You will understand what USCIS and other agency auditors will look for, so you can educate your workforce and administration on why this process carries the importance that it does. So sign up for this webinar and sleep tight – as an employer, you don’t need to fear that those you hire will be your undoing.
I-9 is a form that employers MUST RECEIVE during the hiring process, BEFORE THE EMPLOYEE STARTS WORKING. Employers take a high risk by not obtaining them prior to employment. The IRS and the USCIS both have specific rules on how to obtain, verify, and process these forms. In some cases, penalties for I-9 non-compliance can result in jail time, as well as Homeland Security, the FBI, and a USCIS immigration audit.
Areas Covered
- We will take the I-9 line by line to make clear what information is necessary for your company to collect. We will point out the new requirements for remote viewing of documents, due to COVID-19
- 2025 changes as the COVID-19 era restrictions end.
- We will discuss what to do with the forms when you receive them, including:
a) Ensuring the documentation offered by the worker is acceptable.
b) Documenting your review of the items
c) Procedures for submission to the USCIS - We will discuss what to do if the information DOES NOT MATCH the information the USCIS and IRS have on your worker.
- We will detail the electronic method used by the USCIS for verification, designed to streamline and simplify the process for employers.
- We will discuss best practices for the storage and retrieval of the forms.
- We will discuss how to ensure the confidentiality of the information kept.
- We will discuss how to audit your 1099s for compliance
- We will discuss the most common errors, highlighting the most serious of them
Finally, we will talk about what to do if you are questioned about one or more workers.
- Auditors
- Payoll Managers and Staff
- Dept or Functional Managers
- Accountants
- Executives
- Hiring and other HR personnel
Why Should You Attend
- Learning benefits for the attendees.
- Real-time application of the webinar.
After attending this webinar, you will be able to:
- Know who has to give you the new I-9 vs the old one.
- Adjust your procedures to comply with remote employee onboarding requirements.
- Describe the new requirements of the new I-9 vs the old one.
- Explain why the new requirements are important to both workers and employers.
- Verify the information with the appropriate agencies.
- Respond to I-9 related inquiries and notices from the IRS and USCIS
- Make decisions about workers who don’t submit the I-9 or W-4.
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$200.00
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