The New USCIS Form I-9 and Remote Verification Option: How to Properly Complete, Retain, and Purge the I-9 and Avoid Fines
Steven G. Meilleur, Ph.D., SPHR – is President, CEO – PRAXIS Management Solutions, LLC, a New Mexico-based management consulting firm specializing in human resources, leadership, training & organizational development, organizational research and assessment, strategic planning, and non-profit organization management and governance. Dr. Meilleur has more than 40 years of management and executive-level experience in human resources, risk management, and organizational management in the private non-profit public, and private for-profit sectors.
Dr. Meilleur also serves as Senior Vice-President and Risk Services Consultant for Human Resources and Employment with Poms & Associates, a national risk services and insurance brokerage firm. His previous work experience includes public, private, and nonprofit organizations, in executive and management capacities.
He is also on the faculty of the UNM School of Public Administration in the graduate program, teaching in the areas of human resource management, nonprofit organization management, leadership, dispute resolution, organizational change, and human resource development.
Dr. Meilleur received a BA in English Literature and Education from Bucknell University, an Executive MBA from the University of New Mexico’s Anderson Graduate School of Management, and his Ph.D. in Leadership and Organizational Learning from UNM. He received his certification as a Senior Professional in Human Resources (SPHR) from the Society for Human Resource Management in 1995.
This webinar has been approved for 1.50 HR (General) recertification credit hours toward aPHR™, aPHRi™, PHR®, PHRca®, SPHR®, GPHR®, PHRi™, and SPHRi™ recertification through HR Certification Institute® (HRCI®). Please make note of the activity ID number on your recertification application form. For more information about certification or recertification, please visit the HR Certification Institute website at www.hrci.org
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On August 1, 2023, the USCIS published a Revised Form I-9, Employment Eligibility Verification, along with several rule changes. Employers were able to use the current form without penalty through the end of October, but starting on Nov. 1, 2023, the prior version of Form I-9 is obsolete and no longer valid for use.
The USCIS states that “The newly updated Form I-9 contains myriad revisions to the form and its instructions to streamline these materials and reduce employer and employee burden associated with the form.” The revised Form I-9 reduces Sections 1 and 2 to a single-sided sheet and is designed to be a fillable form on tablets and mobile devices. It also revised the list of acceptable documents to include some acceptable receipts, as well as providing guidance and links to information on automatic extensions of employment authorization documentation.
Additionally, the U.S. Department of Homeland Security (DHS) issued a final rule allowing E-Verify employers to remotely examine Form I-9 verification documents. The new Form I-9 subsequently has a checkbox to indicate when an employee’s Form I-9 documentation was examined using a DHS-authorized alternative procedure.
In this webinar, you will learn about Form I-9 requirements, step-by-step instructions on how to complete each section, acceptable documents, retention and storage, and an overview of E-Verify.
Areas Covered
- New changes and updates to the Form I-9
- New rules on remote verification for E-Verify users
- Employer and employee responsibilities when completing Form I-9
- Proper processing of each section of the new Form I-9
- Instructions about many of the fields on the form
- Revised Lists of Acceptable Documents including acceptable receipts for employment authorization documentation
- Overview of E-Verify and the benefits of choosing to be a user
- Tips on how to stay compliant with the employment eligibility verification requirement
Course Level - All
Who Should Attend
All employers, HR professionals, Business owners, Office Managers, Supervisors and Managers.
Fines have increased dramatically for employers who fail to properly complete, retain, and purge the USCIS Form I-9. It is essential that your Form I-9 administration process is correct, accurate, and timely. This webinar will discuss the new changes in detail, and help you understand what they mean for your business.
You will learn how to process, verify, and store these forms so that you won't worry about your onboarding process. You will understand what USCIS and other agency auditors will look for, so you can educate your workforce and administration on why this process carries the importance that it does.
Topic Background
On August 1, 2023, the USCIS
released its long-announced revision of the Form I-9. Federal law
requires that every employer who recruits refers for a fee, or hires an
individual for employment in the U.S. must complete Form I-9, Employment
Eligibility Verification.
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$200.00
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