Travel Pay – 2023 Update, Overview and Simplification of Federal Taxation Rules
Dayna is currently the Senior Director of Payroll & HRIS at a major medical center in Chicago. Dayna has been heavily involved in the payroll field over 17 years. Starting as a payroll clerk at a small Tucson company, Dayna moved on to be a Payroll Team Leader at Honeywell Inc. During Dayna’s time at Honeywell she obtained her FPC (Fundamental Payroll Certification) through the American Payroll Association. She also received several merit awards for Customer Service and Acquisitions and Divestitures. Dayna is no stranger to teaching she has taught at the Metro Phoenix and Chicago American Payroll Association meetings and at the Arizona, Illinois and Pennsylvania State Payroll Conference. Topics including Payroll Basics, Global/Cultural Awareness, Immigration Basics for the Payroll Professional, Multi-State and Local Taxation and Quality Control for Payroll, International and Canadian payroll. Dayna has her CPP (Certified Payroll Professional) through the APA. She also serves on the National American Payroll Association on the National Strategic Leadership Task Force, Government Affairs Task Force (PA Local tax subcommittee). Dayna has received a Citation of Merit for her service along with being a Gold Pin member of the APA. Besides her payroll accomplishments Dayna is certified in HR hiring and firing practices and is a Six-Sigma Greenbelt.
This webinar has been approved for 1.50 HR (General) recertification credit hours toward aPHR™, aPHRi™, PHR®, PHRca®, SPHR®, GPHR®, PHRi™, and SPHRi™ recertification through HR Certification Institute® (HRCI®). Please make note of the activity ID number on your recertification application form. For more information about certification or recertification, please visit the HR Certification Institute website at www.hrci.org
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This webinar describes:
- What is new for 2023
- Business Income Tax overview for travel pay
- Accountable Plans – How to avoid all expense reimbursements becoming taxable wages to your workers
- The FLSA and its requirements including compensable time
- The “tax home” designation and the difference between short and long-term travel
- Per Diems and how they can make life easier for employers and employees alike
- Meals and Entertainment – how these are often abused by employees and employers. Know the rules before getting red-flagged by the IR
- Transportation expenses – how short-term travel is regulated
- A/P vs payroll communication – crucial for compliance
Course Level - Intermediate
Who Should Attend
- Payroll and HR managers and staff
- Compensation and hiring staff
- Finance and Operational managers
- Executive Staff
Why Should You Attend
The rules are many and varied. No one audio conference could possibly explain all of them. Limits and other rules are updated every year. However, basic rules of thumb can be applied to travel pay, similar to rules of thumb for all fringe benefits. In addition to the basic rules of thumb, generalizations can be made as to the following;
- Which are taxable to the worker, and which can be excluded as legitimate business expenses?
- What limits apply to which types of travel pay?
- What are the rules for accounting and documentation?
- What about business income taxes and deductibility?
- What is the delineation between short-term and long-term travel?
- What are the best practices for employers to follow?
- What is new for 2023?
There are many areas that require extensive discussion on the details. So Speaker has spent many hours organizing, summarizing, and presenting these details relevant to most businesses. The topics which are discussed in detail include:
- The FLSA – what are the oldest rules concerning travel-related expenses and what makes compensable time?
- Per Diems – what are they and when SHOULD employers use them? Where do you find applicable per diem rates given the wide range of expense costs throughout the US and its territories?
- Meals and Entertainment – When must they be taxed to the worker?
- Transportation expenses: What is considered a deductible commute expense? What is the difference in the valuation of employee use of a company car vs business use of an employee car?
As is her habit, Speaker will also take questions after the presentation, and any other time you need her (via email.) So join this highly informative, updated webinar.
Most employers send workers out to travel for a variety of reasons. But almost every worker commutes to the office. Perhaps they travel from home on dispatch. Businesses can ask workers to travel from the office during the day for sales/service calls, errands, shopping, etc. Longer-term travel includes conferences, long-distance sales calls, setting up stores, entertaining prospective clients, and many other purposes.