Simulated OSHA Workplace Inspection and Follow Up
John J. Meola is a Certified Safety Professional (CSP) and an Associates in Risk Management Degree (ARM).
He has over 25 years of experience in construction, insurance, manufacturing and risk management. He is an Adjunct Instructor at the Virginia Commonwealth University School of Business and has a BA in Education.
He is the Safety Director for Pillar Inc. based in Richmond VA and is a consultant with private clients in various industries. He is an OSHA Construction Safety Outreach Trainer and is the author of two safety handbooks. He is also a regular contributor to several construction trade publications and presents seminars to select audiences all over the United States.
Running any business where employees have or may encounter ‘exposure to a hazard’ (of an infinite variety), carries a degree of management responsibility for assuring that your safety and health practices are commensurate with the severity of employee exposure. OSHA has basically codified this exposure and severity matrix into something of an art form. For example, OSHA has defined what’s called the ‘Focus Four’ (Falls, Electrocution, Struck By and Caught In or Between) as the leading causes of fatal accidents in construction and general industry. How you can address these and other common exposures is a relatively deliberate process. We will describe the elements that OSHA will expect to see evidence of, both in work practice and in your safety records.
OSHA is a little like dealing with the IRS. You comply with the tax code and you maintain records to prove it. Evidence of your safety activity is extremely important. Safety compliance also has its own unique vocabulary. OSHA will look for certain elements in accordance with their ‘tax code’, so it helps a lot to learn the ‘language’ of compliance. Terms and definitions are important, which are also part of the lesson plan for this webinar. We will also allow time for Question & Answer at the conclusion of the Webinar.
OSHA has been in business as a US federal law enforcement agency since the 1970s. It is one of the several agencies that make up the US Department of Labor. OSHA has built up a library of regulations oriented toward protecting worker safety and health in most industries and occupations. Their web site is www.OSHA.gov It is all free. The site is fairly well structured with useful training and advisory information. One of the more common associations with OSHA is the word "Inspection". This is usually enough to create sleepless nights for business owners and managers. It need not be this way.
OSHA and their ancillary State Plan states are usually very fair in their administrative execution provided you at least lift a finger toward acknowledging your responsibility for the safety and health of your employees. Compliance with OSHA requirements is not difficult, but it does take a degree of basic understanding of their mindset and methodology. This webinar will explain the process and the necessary steps to achieve a robust compliance posture.
- OSHA’s role & mission, and authority to enforce their regulations
- The primary types of inspection
- Duties of employers – AKA the ‘General Duty’ clause
- Reporting requirements – certain types of injuries merit a phone call within 8 hours
- How to respond when answering an ‘employee complaint’
- Whistleblower enforcement actions
- Electronic Reporting vs. paper logs; annual postings
- OSHA (Federal) and State Plans – what’s the difference
- Top Ten violations list; how to avoid getting on it
- Importance of having an Employee Safety Committee
- Safety meetings vs. Safety TRAINING, big difference
- Competent Person designations
- OSHA Focus Four – how to build your Program to avoid these
- Planning exercises – Job Hazard Analysis
- Facility and job site inspections, what to look for
- Mandatory safety & health training elements; when is refresher training needed
- New Employee Safety Orientation
- How to conduct a simulated OSHA inspection
- How to behave during an actual OSHA inspection
Course Level - Basic to Intermediate
Who Should Attend
- Safety Directors
- Insurance Loss Control Representatives and Manager
- Job Site Superintendents, Supervisors
- Project Managers
- Project Administrators
- Program Managers
- Foremen; Production Managers; Operations Managers; Office Managers
- Human Resources Officers
- QA/QC Managers
- Laboratory Safety Officers
- Employee Safety & Health Committees
Why Should Attend
As a result of OSHA’s ‘findings’ on an inspection, investigation or other intervention to your business, the agency can ‘propose penalties’. These are basically ‘fines’ and can easily run into six-digit numbers depending on the category and severity of the hazard.
OSHA has recently revised its penalty structure, and the new scale is formidable. They also have something called a ‘Severe Violator Enforcement Program’ which basically puts your business under their regulatory and enforcement microscope for a couple of years or longer. This must be avoided at all costs.
Speaking of costs, statistically, it is far less costly and infinitely more beneficial to an organization to devote resources toward a safety program than it is to gamble on an inspection and pay a whopping fine when you could have spent a fraction of this amount and developed a respectable program.
This webinar will cover a lot of ground in 90 minutes. We will discuss the OSHA Top Ten List of failures, which are consistently named year on year as their most common categories of deficiency.
We will discuss the multiple ways an organization can become a target for an inspection, and how you should be preparing yourself now to minimize the pain associated with an inspection.
We will discuss the actual protocol of an inspection, including the do’s and don’ts associated with hosting the Compliance Officer on your job site.
Because there are a lot of moving parts to the inspection and compliance process, this webinar will demystify the intricacies for the average workplace. We will offer ‘how to’ and ‘hands-on’ tips on making your organization more resilient when the inspection rolls out.