Ken Jones has been working in the public and non-profit procurement
field for 30 years. He worked for the New York State Office of Taxation
and Finance as a Purchasing Assistant from 1985-87 and left there to
work for the University at Albany, SUNY where he served as a Purchasing
Agent and in 1999 was the Assistant Director supervising and providing
training for the Office of Purchasing and Contracts. This included
proving training for both State procurement and The Research Foundation
for SUNY procurement rules and regulations. His previous purchasing
experience included procuring commodities, services, and construction
for the departments on campus. A past Director of the SUNY Purchasing
Association, Ken retired from the position of Assistant Director in
January of 2014. However, he was requested to continue to assist the
office through the end of 2014 and in 2019 again continues part-time.
From 2014 through September of 2020 Ken worked part-time for the SUNY
Center for International Development as a Procurement Specialist
assisting primarily with their program in Kenya, Africa. Ken has trained
many University staff on procurement rules and regulations. He
established online ordering processes with vendors ranging from Office
supplies to Lab chemicals and continues to provide training in his
current position to procurement staff in Nairobi, Kenya. Ken has
presented on various procurement topics both in person and on the Web.
Ethical purchasing includes keeping a level playing field and avoiding giving a vendor the impression that you as a procurement professional may not be impartial. What hidden signs to look for and what company policies may need to be instituted to keep or limit undue influence during the bidding process. By attending this seminar you will come away with some practical tools that are used in the procurement office to maintain an open and competitive environment.
- Accepting gifts from a supplier
a) Establishing Company Policies
b) Dollar Limits or Just Say No
c) What does your desk say?
- Deciding between multiple suppliers
a) Discretionary Purchases
b) Preferred Sources
c) Minority and Women-Owned Businesses
d) What to do if there is a tie?
- What information you should protect
a) Communications when drafting a Procurement Document
b) Debriefing a Vendor
- Lunches/Dinners and other events
a) How does it appear?
b) I’m a winner!
c) Setting Policies
- Ethical Procurement Documents
a) Open Specifications
b) Reasonable Prequalification’s
c) Use of Vendor Supplied Materials
- Undue Influence During the Procurement Process
a) Steps to Prevent it
b) Penalties for attempting to influence
- Vendor visits and interactions
a) Keeping Records of Vendor Visits
b) Preventing Discussions on Open Solicitations
- Casting A Wide Net
a) Advertising in the Media
b) Posting on your Website
- Non-Collusive Vendor Certifications
- Observing patterns
a) Soliciting Feedback from No Bidders
Course Level - All Levels
Who Should Attend
Purchasing Agents, Contract Offices, Finance Officers, Internal Control Officers, Auditors, Accountants, etc
Why Should You Attend
By attending this seminar participants will learn some new ethical procedures that other organizations are using to keep a level playing field from a seasoned professional. This includes keeping procurements competitive and how to handle vendor interactions. It will give the attendees food for thought as to what they might be overlooking that may give a vendor the impression that you as a procurement professional may not be impartial. What hidden signs to look for and what company policies may need to be instituted to keep or limit undue influence during the bidding process. By attending this seminar you will come away with some practical tools that are used in the procurement office to maintain an open and competitive environment.